Job Summary:
The Legal Operations Staff supports the Legal Section by monitoring company‑wide Confidential Information Management (CIM) compliance, assisting in audits, and managing legal operations processes. The role also handles budget monitoring, financial transactions, and general administrative support for the Legal team.
Key Responsibilities:
- Assist in scheduling and conducting CIM spot checks and compliance audits across departments.
- Consolidate monthly CIM reports and self‑assessment checklists for review.
- Maintain the central database of CIM compliance scores and violations.
- Support logistics and material preparation for company‑wide CIM trainings and orientations.
- Monitor timely submission of required CIM deliverables (e.g., asset registers, disposal logs).
- Track Legal Section expenses and ensure alignment with the approved budget.
- Process Requests for Payment (RFPs) for external counsel fees, notarization, subscriptions, and departmental expenses.
- Handle liquidation of cash advances and section‑related expenditures.
- Prepare monthly budget utilization reports and highlight variances to the Supervisor.
Job Qualifications:
- Bachelor’s Degree in Business Administration, Office Management, Accountancy, or any related field.
- At least 1–2 years of experience in administrative support or similar roles.
- Basic understanding of confidentiality protocols, internal controls, and organizational workflows.
- Ability to objectively inspect processes and identify non‑compliance with established standards.
- Training in Data Privacy or Records Management, and experience in compliance auditing or document control, is an advantage.
- Strong organizational, documentation, and coordination skills.
- Ability to manage multiple tasks accurately and meet deadlines.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and a customer‑service‑oriented approach.
- Ability to work independently while maintaining confidentiality.
- Willing to be assigned at the LIMA, Malvar, Batangas office.
