Job Summary:
The Document Control Coordinator is responsible for managing and controlling IMS-related documents and records. The role supports Environmental, Social & Governance (ESG), Integrated Management System (IMS), and Health Section activities, ensuring proper documentation flow, compliance, and information security.
Key Responsibilities:
- Oversee creation, organization, and maintenance of IMS documents and records.
- Develop and implement document control procedures to ensure consistent handling across departments.
- Register IMS documents in the Document Management System and reproduce controlled copies when needed.
- Distribute and properly file controlled documents in accordance with company procedures.
- Safeguard confidential documents and ensure proper security and access control.
- Facilitate monthly IMS Documentation Committee meetings.
- Monitor Environmental Aspect & Impact (EAI) and Hazard Identification, Risk Assessment & Determination of Control (HIRADC) documentation.
- Support risk management and assist in ISO-related information dissemination.
- Request office supplies and maintain inventory for ESG, IMS, and Health sections.
- Monitor fixed assets and act as custodian for ESG, IMS, and Health.
- Promote 7S practices and best record‑management standards.
- Perform other tasks related to ESG, IMS, and Health as required.
Job Qualifications:
- Graduate of any four‑year course or equivalent.
- At least 2–3 years of experience in document control and records management.
- Knowledge of ISO documentation, records lifecycle management, and risk management.
- Familiarity with auditing processes and SharePoint.
- Experience with ISO standards such as ISO 9001, ISO 14001, and ISO 45001 is an advantage.
- Proficient in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP).
- Strong organizational, documentation, and coordination skills.
- Ability to handle multiple tasks accurately and meet deadlines.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and customer‑service orientation.
- Ability to work independently and maintain confidentiality.
- Willing to be assigned at the LIMA, Malvar, Batangas office.
